Culture and Arts Officer II; SG-13; Item # 182

 

REGION : NCR; AGENCY :  Cultural Center of the Philippines;

PLACE OF ASSIGNMENT: CCP-Production and Exhibition Department; Venue Operations Division;

POSITION/TITLE: Culture and Arts Officer II; SG-13; Item # 182

 

QUALIFICATION STANDARDS:

Education :  Bachelor’s degree relevant to the job

Experience :  None Required

Training :  None Required

Eligibility :  MC 11 s. 96 Cat. II *

*(Civil Service Eligibility obtained by completing one year of Very Satisfactory service under temporary status)

 

PREFERENCES:

  1. A graduate of Mass/Organizational Communication, Business Management/Administration, Human Resource Management, Psychology/Behavioral Science, Public Administration, Arts Media Studies, or other related courses.

  2. With at least 2 years of relevant experience.

  3. With training in emergency evacuation and basic life support; customer service; arts appreciation; personality development; crowd control and management; FOH services and protocol procedures; and, production and events management.

  4. With knowledge in Frontline Service (Front-of-House Operation); arts management theories and practices; relevant computer operations; project, production or event management; Philippine arts and culture; and, leadership, management and supervision.

  5. With critical thinking skills; people skills; customer service; planning and organizing; problem solving and decision decision-making skills; time management; effective communication skills; networking skills; and, supervisory skills.

  1. Creative and innovative; with attention to details; independent and reliable; resourceful; completed staff work.

 

COMPETENCIES:

Intermediate: Conducts venue operations activities

 

Advanced: Guides and coaches others on the operation of computers

 

Advanced: Effectively delivers messages that require careful planning for the method used and the possible impact of the message (audience may be a large group, i.e., office, organization). Focus of communication is to relay information and to build motivation.

 

Intermediate: Edits existing or customizes available communication materials to produce an appropriate written work.

 

Intermediate: Upholds the values of the Center in every action and decision, and adds value to customers’ standards and requirements.

 

Intermediate: Values differences and promotes good working relationships within the organization and with stakeholders with tact and diplomacy.

 

Intermediate: Contributes new ideas, approaches, and solutions.

 

DUTIES AND RESPONSIBILITIES:

  1. Handles systematically the venue booking of CCP Produced/Co-Produced and Resident Company shows/productions, and ensures efficient provision of all venue-related booking requirements.

  2. Schedules and facilitates meeting with clients.

  3. Prepares kits and materials conscientiously.

  4. Handles CCP performances/events, including attendance to pre-production and production meetings.

  5. Prepares accurately basic booking communication materials, such as responses, approval sheets, MOA Addendum, confirmation letters, billing statement, office order, among others.

  6. Prepares promptly the Booking Accomplishment Report.

  7. Prepares related documents and reports and ensures its timely submission and accuracy.

  8. Takes care and safeguards payment of venue rental and other charges.

  9. Conducts ocular inspection of venue upon request by the Lessee/venue user.

  10. Monitors activities in designated venues/use of rooms to prevent losses and damages through the adoption and implementation of CCP House Rules and other relevant procedural policies.

  11. Monitors and sees through the efficient budget utilization, including requests for purchases (CAPEX) and budget reprogramming.

  12. Facilitates the processes on the employment of the CCP Ushering Staff, including their training and development.

___________________________________________________________________

 

Applicants are requested to submit the following to the CCP-Human Resource Services Division or email to ccp_personnel@yahoo.com on or before July 22, 2018:

 

  1. Letter of application

  2. Fully accomplished Personal Data Sheet (PDS) with recent passport-sized picture (CS Form 212 Revised 2017) which can be downloaded at www.csc.gov.ph

  3. Work Experience Sheet (if with relevant experience)which can be downloaded at www.csc.gov.ph

  4. Diploma and Transcript of Records (Photocopy and original for verification)

  5. Authenticated copy of the Civil Service Certificate of Eligibility

  6. Certificate of employment-if with relevant experience (Photocopy and original for verification)

  7. Certificate of training-if with relevant training (Photocopy and original for verification)

  8. Performance Evaluation Report  in present position for ( one)1 year with very satisfactory rating for applicants currently in government service

 

For Nos.  4, 5, 6 & 7 a review of the existing credentials of internal applicants will be done in coordination with the Human Resource Services Division.

 

INCOMPLETE DOCUMENTS SHALL NOT BE ENTERTAINED